Are you basically talking about reimbursements? If so, you might see how others have handled this in our Reimbursements forum. We also have an area just for Builders & Contractors that might be helpful.

If not, please let us know exactly what's going on so we can try to find some help for you.

• Frank (Mar 12, 2005 9:08 pm)

Hi,
My company is software, and I have a marketing guy working as a contractor for me, and he buys stuff from Staples, printing places, etc., with his personal credit cards. He gives me the receipts for all this stuff, and I want to record it all in QBOE and pay him. But I don't want this amount to be added to his 1099 that I issue him since it's not payment for his time.

Thanks for your help!
Frank

• Kirstie (Mar 13, 2005 8:32 am)

Disclaimer: I'm not an accountant nor a QB expert.

You can always set up another vendor account for him. Let's say his name is Jim Smith. You can have a Jim Smith, and when you pay him for work done, make sure the box next to "track payments for 1099" is checked. Then, set up another vendor account for him, with a different display name - like "Jim Smith Reimburse" - with the same address, but DON'T check the "track payments for 1099" box.

When you reimburse expenses, make sure you enter the bill for the Jim Smith Reimburse vendor (if you're reimbursing for supplies, you can select Supplies-Expense under Account). Voila! His reimbursements won't be recorded for 1099 purposes.

Does this answer your question? If not, please let me know. Other members may have better ideas.

• Frank (Mar 13, 2005 10:07 am)

That looks like a way to do it, although it seems like it's more of a work-around. I would think this is a very common task and that QBOE would have a way to accomplish it differently.

Thanks!

• cindylohman (Mar 14, 2005 7:00 pm)

I used to do it that way, but it's not necessary. You can use the same vendor. When you print your 1099's at the end of the year, that's when you go in to select which accounts should be included in the 1099 and which aren't. So, you would select the account that you use for paying him for work performed, and not select the accounts that are for reimbursed expenses, such as office supples.

• Kirstie (Mar 15, 2005 9:50 am)

Excellent idea! Thanks for sharing your experience with other users.

Ok, so i've read all the different posts on how to handle reimbursements, but I still can't figure it out. For example:
I set-up Kinkos as a Vendor. I go get stuff xeroxed, pay the bill with my own credit card. I then come home and add the cost as a bill from Kinkos. HOw can I now mark that bill as paid, and keep track of how much money I'm owed? I don't want to add myself in as a vendor, since I want to be able to track everything, but I can't for the life of me figure out how to mark it as paid, and how to also keep track of how much I am owed.

Any help would be greatly appreciated!

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I would set myself up as a vendor. When the company has an expense, which you personally pay for, such as the copying charge you describe above, enter a bill using the appropriate expense account and amount and you as the vendor.

Then, periodically submit an itemized list of what is owed to you (for good record keeping) to the company, and write a check to your self, for reimbursement. Richard

I've been doing reimbursements like this. Goto Banking, Checks, fill out the check to whomever is to be reimbursed, charge it against the proper expense account, and in the memo put the info from the receipt/invoice. Check to be printed, and you can add to this check for as long as you like, you just have to recalculate. You can also make partial payments on this check (if you don't want to pay the whole thing at once) by pulling data off it to another check and print that one. No fuss, no muss. Jim8o)